Administrative Assistant III

Automation and Process Improvements Evaluate existing accounting and finance processes to identify opportunities for standardization, simplification and automation Collaborate with relevant stakeholders to translate requirements into sustainable, technology-enabled solutions Ensure automated processes are appropriately documented, controlled, accurate, secure and auditable Design, develop and maintain Power BI dashboards to support financial reporting, monitoring, analysis and decision-making Coordinate user acceptance testing, implementation and post-deployment monitoring of automation and system enhancement initiatives Promote knowledge sharing and provide guidance to users on the effective adoption of implemented solutions. Accounting and Finance Prepare, review and post monthly journal entries, ensuring accuracy, completeness, appropriate supporting documentation and compliance with applicable accounting requirements Manage daily iron ore billing activities, including follow-up, invoice printing, purchase order number input and validation against closing documents and Bills of Lading prior to distribution to relevant stakeholders Issue Teluk Rubiah Maritime Terminal (“TRMT”) invoices based on approved sales orders received from the Operations team, and coordinate the submission of invoices to shipping agents, typically on a weekly batch basis Manage and monitor the validity of intercompany agreements, ensuring timely renewal, extension or execution of replacement agreements before expiry Prepare and post monthly billings Prepare and post quarterly intercompany billings, in accordance with approved agreements, supporting documentation and reporting timelines Perform balance reconciliations and coordinate with relevant stakeholders to ensure timely resolution of outstanding items Prepare annual financial statements in compliances with Malaysian Financial Reporting Standards (MFRS), statutory requirements and applicable regulatory guidelines Coordinate and liaise with external auditors on audit-related matters, ensuring timely provision of information, resolution of audit queries and completion of audit requirements. Other Carry out any other duties as may be assigned by your supervisor from time to time

vale